Meeting transcription

The meeting happened. The decision is somewhere in the recording.

Upload the recording your meeting platform already saved, or record the room directly. KolWrite returns a transcript with speaker labels and timestamps, a summary you can send, and a searchable record you can question weeks later.

Transcribe a meeting Capture from a watch
Speaker IDwho committed to what
Summariesdecisions and follow-ups, drafted
Searchablefind a moment months later
Word · PDF · TXTshare it the way your team reads

Note-taking is not the problem. Recall is.

Whoever takes the notes stops participating, and the notes still lose the sentence that mattered. A transcript changes what the meeting leaves behind.

The whole meeting, not one person's sample

A transcript captures the aside at minute fifty-two that everyone later disagrees about, along with the parts a note-taker correctly judged unimportant at the time and wrongly at the point it came back.

Attribution for commitments

Speaker separation shows who raised the concern, who accepted the deadline and who dissented — the difference between a record of a decision and a record of a discussion.

Jump straight to the moment

Timestamps let you click a line and hear it. When two people remember a commitment differently, you play the thirty seconds instead of arguing from memory.

Ask the meeting a question

Chat over the transcript to pull out what was decided, what is still open and who owns it, or generate a summary you can circulate without rewriting it from scratch.

Not every meeting is a video call

The recording arrives in different shapes depending on where the meeting happened. All of them end in the same transcript.

Recorded video calls

Your conferencing tool already saves an audio or video file after the call. Upload that file and get a structured transcript — no bot needs to join the meeting or sit in your calendar.

In-person and hybrid rooms

Record on a laptop, phone or tablet in the room itself, or capture from an Apple Watch or Wear OS watch when the meeting starts before you get to a desk.

Multilingual meetings

Teams that span markets rarely hold one-language meetings. KolWrite transcribes in 100+ languages and translates between supported languages, so a call held in one language can be read by colleagues working in another.

A recurring meeting that accumulates

Weekly standing meetings become an archive you can search across rather than a folder of recordings nobody opens. Look up when a project changed direction and read the exchange that changed it.

Recording in, working record out

  1. 1

    Capture or upload

    Record on any device, or upload the file your meeting platform saved when the call ended.

  2. 2

    Transcribe with speakers

    Get an editable transcript with speaker separation and timestamps, so the conversation reads as turns rather than a monologue.

  3. 3

    Summarize and pull follow-ups

    Generate a summary, then ask the transcript directly what was decided, what was deferred and what needs an owner.

  4. 4

    Share and archive

    Export to Word, PDF or plain text for the people who need it, and keep the transcript searchable for the version of you that needs it in March.

Questions

Does KolWrite join my Zoom or Teams call?

No bot joins your meeting. You transcribe the recording your conferencing tool already produces, or you record the meeting yourself on any device. For many teams that is the preferred arrangement: nothing unfamiliar appears in the participant list, and nothing is captured unless someone chose to record.

Can it tell who said what?

Yes. Speaker separation splits the transcript into distinct voices with timestamps. Clear individual microphones give the cleanest separation; a single laptop microphone in a large room with people talking over each other is harder, as it is for any system.

Can I get minutes and action items instead of raw text?

You can generate a summary and ask the transcript direct questions — what was decided, what is unresolved, what was promised and by whom. The raw transcript stays underneath, so anything in the summary can be checked against the words that were actually spoken.

What formats can I share the result in?

Word, PDF and plain text for written distribution, and SRT if the meeting was recorded on video and you want captions on it. The transcript also stays searchable in the app for people who would rather look things up than read a document.

What about meetings that switch between languages?

Mixed-language meetings stay in one transcript rather than being split into separate jobs, and you can translate between supported languages afterwards. Results depend on audio quality and the specific language pair, so run a representative recording through before rolling it out to a team.

Try it on last week's meeting.

Take a recording your team has already had, and see whether the transcript, the summary and the follow-ups match what anyone actually remembers.

Transcribe a meeting
Transcribe a meeting